CHAPTER ONE
1.0
INTRODUCTION
1.1 BACKGROUND OF THE STUDY
This research work is on the
importance of expediting to an organisation. Expediting which can also be
referred to as hastening can bee defined as a process of reminding a supplier,
producer, or distributor as the case may be that he should do every thing he
can do to deliver supply, make available, whole or substantial part of the
goods or service ordered on the date and the time agreed to enable the
purchaser/ buyer take possession of delivery of such goods or service.
Expediting is a follow-up of the
order placed to ensure prompt delivery. It is the post-ordering of the buying
activity.
The progressing activity in most organisations
may be carried out by the use of either internal staff or by external
consultants. The internal progressing is a process concerned with ensuring that
actual production activities are carried out in accordance with the original
plans being made in programmes and schedules of the production control
department. The aim is to ensure that material are made available for
production purpose at all time without interruption. The external processing is
concerned with an order follow-up for order placed with supplier and they are
extended to the buying firm itself. The aim is to ensure that the quantity and
delivery requirement are satisfactorily met.
1.2 STATEMENT OF THE PROBLEM.
Most of the problems encountered by most
organisations are their inability to have good purchaser because most of the
producers don’t have the necessary qualification or experience to appoint to
such position.
In the area of inventory, if the inventory system of both the buyer and
supplier are not adequate i.e. there are insufficient storage facility and
inappropriate storage method it will hinder effective expediting because both
the buyer and supplier have to ensure that there are enough material handling
equipment like fork lift, cranes, tractor, etc. that are used in many
procurement department to facilitate material delivery.
Lack of communication a times between the purchaser
and the supplier is another main factor that hinder expediting because the
purchaser have to get the supplier well informed about the plan of the
production, he should be able to ensure that the information is given to the
supplier on time to help him plan his own production in line with the expected
lead time.
In the aspect of transportation most supplier
don’t inform the purchaser of the problems and difficulties envisaged in
meeting the expected time of delivery.
These are the researcher finding on the
problems affecting the importance of expediting in an organisation.
1.3 OBJECTIVES OF THE STUDY
For many years, the importance of expediting
to an organisation has been ignored and as a result has caused the collapse and
low profit making of an organisation in respect of these, this research work
try to highlight the objective of this study. This research work would be used
as a fulfilment of the award of national diploma(ND) and the readers to be able
to capture in detail the importance of expediting to an organisation and how
effective expediting function could be of help to an organisation.
1.4 SCOPE OF THE STUDY
It was not easy to gather all the information
and data required for this project, due to insufficient time given by the
school authority, the examination and the semester was too short and useful
writing materials were not made available at the town library.
1.5 THE RELEVANCE OF THE STUDY
The importance of expediting to an
organisation is of great importance to the success of any organisation. It will
enable the home, industries and other organisation to understand the need for
expediting in an organisation. It is necessary first to find out which category
of order should qualify the expediting action. The relevance of this study to
me as a researcher are:
1. this study will enlarge the
existing literature on the importance of expediting for various readers and
users of this work
2 .It is a fulfilment of the award of
national diploma at this level
3 .It will enable an organisation to
know how to expedite effectively and show a means of preventing delay in
supplying material.
4. It will enable the user of this
research work or any organisation to know he relevance of good and effective
expediting to an organisation
5. This research work has enabled the
researcher to know how good expediting can boost the profit of an organisation
1.6 LIMITATIONOF THE STUDY
The research work was carried out within
limits i.e. through the use of various text books. It was not easy to get the
various information required for this project because the text books available
at the town library and school library were not useful as they have little or
no information on the project topic ‘’ the importance of expediting to an
organisation ‘’.
There is also the problem of
financial constraints because the amount involved in going to cities with good
library i.e. Lagos, Enugu, e.t.c. cannot be afforded by the researcher as the
researcher has to make use of the available little resources to meet one or two
need.
The time factor available was too short as
there was no much time given by the school authority because of the NIPOSSGA
game going on in the school.
1.7 DEFINITION OF TERMS.
Expedite- It is a follow –up of the
order placed to ensure prompt delivery. It is the post-ordering phase of the
buying activity. It can also be known as the hastening of purchasing.
Envisaged- Having a picture of
something that is not yet in existence. If early warning are given of problems
or difficulties of envisaged in meeting the expected time of delivery.
Fiscal year- The financial year or a
period of time not exceeding one year.
Prerequisite- Something required
before something else can be done.
Syndrome- A combination of signs,
symptoms, etc. characteristics of a specified condition .
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