ABSTRACT
The storekeeper in charge of the store should be
someone with unparallel integrity highly experienced in store procedure and
routing ability to do things in an organized manner and must be able to control
people working under him.
The modern store in an organization has wide
variety of functions that it has to perform as efficiently as possible. The way
in which store perform these tasks will be reflected in the overall efficiently
and profitability of the organization. The primary objectives of stores is to
provide efficient service to the operating function and this must be fully
appreciated. All other stores activities, although they shave their own
relative importance are subordinate to the responsibilities.
TABLE OF CONTENTS
Title page - - - - - -- - - - -
Certificate page - - - - - - - -
Dedication - - - - - - ---- - -
Acknowledgement - - - - - -- - -
Abstract - - - - - - --- - - -
Table of contents - - - - - - - -
Chapter one
1.0 Introduction - - - - - - - -
1.1 Background
of study - - - - - -
1.2 Statement
of problem - - - - - -
1.3 Objectives
of the study - - - - - -
1.4 Relevance
of study - - - - - - -
1.5 Scope
of study - - - - - - - -
1.6 Limitation
of the study - - - - - -
1.7 Definition
of terms - - - - - - -
Chapter two
2.0 Literature
Review - - - - - -
2.1 Meaning
of store keeping - - - - -
2.2 Store
keeping function in a manufacturing company - - - - - -
2.3 The
need & quantities of a good storekeeper - -
2.4 The
function of the storekeeping - - -
2.5 Duties and responsibilities foe proper storekeeping function - - - - - - - - -
Chapter three
3.1 Discussion of major findings - - - - -
4.0 Summary, Conclusion and recommendations
4.1 Summary - - - - - - - -
4.2 Conclusion - - - - - - -
4.3 Recommendations - - - - - -
Bibliography - - - - - - -
CHAPTER ONE
1.0 INTRODUCTION
1.1 BACKGROUND
OF THE STUDY
The stores function is a vital part of industrial
concerns, public and private utility undertaking agricultural enterprises,
municipal authorities, armed services and Government department and it must be
design to suit the needs of the organization it services. There is therefore,
no standard system which can be universally recommended or applied but in the
course of time, certain principles and practices of more or less general application
have been evolved. In this book it is proposed of examine at length some of
these principles and practices but it must always be borne in mind that the
conditions of operation are very diverse.
The importance of efficient storage and control
of stock in indicated by the facts that according to the monthly digests of
statistics published by him. Stationary office, the total value of stores in
stock in the United Kingdom exceeds $13.000m.
Store keeping is a systematic procedure of
recording transaction in this store, so that at any given time, the stock will
show the actual stock position of each material held within the stores
organization. In organization where redwing function, storekeeping spans
through initiating purchasing, inspection operations and receipt of stock
items, documentation to the issuing of material to user department of
presentation of authorization. There is no universally recommended system of
operation in different organization but the basic principle are properly,
mastered, than their adaptation to any situation or condition will be an easy
task
Storekeeping provides a supportive need to the
functional areas of the organization, without which no organization can run
efficiently and effectively. In industrial concern, store keeping provide
services which lead to the production of goods in a manufacturing company.
1.2 STATEMENT
OF PROBLEM
The need for proper storekeeping in an
organization cannot be overstated. This is more important when there is need to
maintain efficient and effective inventory control and management in an
organization. The following problems has been identified by the research.
1.
Storekeeping
and store keepers have no serious needs in inventory management in the
organization
2.
Most personnel
involve in store keeping and store control in experienced and skilled in the
area of inventory management.
3.
The position
of inventory control unit in the organization structure has negative effect on
the activities of the storekeeper.
4.
Store keeping
function is not recognized by top management as very essential.
5.
The process of
storekeeping has move from minor to computerize system. There has not been any
effort by to management to expose staff in value in storekeeping. The computer
has to enable them acquire the needed skills and techniques.
1.3 OBJECTIVES
OF THE STUDY
In the light of the above problems, the researcher
believes that the study will achieve the following objectives.
1. Examining if storekeepers and store keeping are recognized and
giving there proper place in an organization
2. To believe with regard to storekeeper and storekeeping as a
profit making tool and otherwise.
3. To
find out the experiences and qualification of all storekeeping personnel with a
view of determining there impact in the efficient and the effective management
of inventory in lower classes.
4. To examine passed, present and future human development programs
of the organization especially in the areas of computer training skill
acquisition and other improvement programes.
5. To find out the effect of the position for proper storekeeping
unit in an organizational structure with a view to find out if the position has
effect on its functions and activities.
6. To examine records, procedures and policy manuals with respect to
store keeping activities in the organization.
1.4 RELEVANCE OF STUDY
The need for proper storekeeping in the
manufacturing company both in the public and private sector cannot be over
stated. Since stock is regarded as cash and should be managed. Therefore, this
study will be relevant in the following ways:
This study will help in no small measure in
shaping their research skill and at the same time, this study is a requirement
for the award of National Diploma in purchasing and supply management. Without
it, the researcher will not be able to obtain this certificate.
Also, the study when completed will be relevant
to all manufacturing firms that maintain store keeping function as an important
tool in the manufacturing company. The study will create the needed awareness
and appreciating storekeeping as a necessary function.
Finally, this study will be also relevant to the
other students who may be interested in carrying out further stuffy on the need
of storekeeping in materials management as it will serve as the source date for
their own research work.
1.5 SCOPE
OF STUDY
This study would have been more fruitful if it
would have to cover all the materials management until all the manufacturing
companies in Nigeria, but for obvious reason the researcher divided to
concentrate on the inventory control, stores and purchasing department of Florida Bookshop limited Owerri with the
hope that information of things from this unit and department will give a
general picture of situation in other inventory store and purchasing department
in the entire industry vise via the need of a store keeping in material
management.
1.6 LIMITATION OF THE STUDY
The study can be limited when the student need to
go round for more research to make them enlighten and know what the things or
topic they are writing is all about, but due to studies, lectures in the school
draw them back for not going for more investigation.
Lack of money can cause the limitation of the
study, because the student at times will not have much money to transport his
or herself to the company to know what the topic is all about.
Some companies hide their inventories balance
over the stock in the store for the students not to know by doing this research
cannot know what his or her topic is saying.
Rain can cause the limitation of the study during
the raining season mostly is the time we are doing our research, the student
may want to go to the place (company) to do some research but due to the rain
has meet him, he may decide not to go again or even what to sleep on the way
which will cause him/her more money to find a place to sleep because of the
rain.
1.7 DEFINITION
OF TERMS
1. MARSHALLING:
The process of selecting and collecting together
all items which are to be sent out at the same time to the same consignee
2.
DESPATCH:
This refers to items being selected from stock
and then loaded and subsequently delivered to their given destination
3.
STOKTAKING: This involves verifying the quality balances of
the entire range of items held in stock.
4.
STOCK
CHECKING: This refers to check on
physical quantities when the may be applied either regularity or
intermittently.
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