CHAPTER ONE
INTRODUCTION
1.1 BACKGROUND
OF THE STUDY
The stores function is a vial part of industrial
concerns, public & private utility undertaking agricultural enterprises,
maniple authorities, aimed service and government department and it must be
design to suit the needs of the organization it services. There, is therefore,
no standard system which can be universally recommended or applied but, in this
course of time, certain principles and practices of more or less general
application have been evolved. In this book it is proposed of examine at length
some of these principles and practices but it must always to born in mind that
the conditions of operation are very diverse.
The importance of efficient storage and central
of stock in indicated by the fact that according to the monthly digests of
statistics published by him. Stationery office the total value of stores in
stock in the United Kingdom exceed 13.000m.
Store security is a systematic procedure of
recording transaction in the store, so that at any time, the stock will show
the actual stock position at each material held within the stores organization.
In organization where receiving function store security spans through
initiating purchasing. Inspection operations and receipt stock items,
documentation to the issuing of material to user department of presentation of
authorization (authority notes).There is no universally recommended system of
operation in different organization but the basic principles are the same.
Thus, if these principles are properly, mastered then adoption to any situation
or condition will be an easy task.
Store security provides a supportive role to the
functional areas of the organization, without which no organization can operate
efficiency and effectively. In industrial concern, store security provides and
any service which lead to the production.
1.2 STATEMENT
OF PROBLEM
The need for effective store security in an
organization can not be overstated. This is more important when there is need
to maintain efficient and effective inventory central and management in an
organization. The following problems have been identified by the research.
1. Store keeping and store keepers have no serious role in inventory
management in the organization.
2. Most personnel involve in store security and store controls in an
organization are not experienced and skilled in the areas of inventory
management.
3. The position of inventory control unit in the organization
structure has negative effect of the activities of the store keeper.
4. Store security function is not recognized by top management as
very essential
5. The process of store keeping has move from minor to computerize
system. There has not any effort by top management to expose staff in value in
store keeping the computer has to enable them acquire the needed skills and
techniques
1.3 OBJECTIVES OF STUDY
In the light of the above problems, the
researcher believe that the study will achieve the following objectives.
(1) Examining if store security and store keeping are recognized and
giving there proper place in an organization
(2) To investigate management feelings and believe with regards to
store security and store keeping as a profit making tool or otherwise
(3) To find out the experience and qualification of all store keeping
personnel with a view of determining there impact in the efficient and the
effective management of inventory in lower brothers
(4) To examine passed present and future human development programs of
the organization especially in the area of computer training skill acquisition
and other improvement programmes.
(5) To find out the effects of the position of store security unit in
an organization structure with a view to find out if the position has effect on
its function and activities.
(6) To examine records, procedures and policy manuals with respect to
store keeping activities in the organization.
1.4 SIGNIFICANT OF THE STUDY
The need for effective store security in the
store operation both in the public and private sector cannot be over stated.
Since stock is regarded as cask and should be managed. Therefore, this study
will be relevant in the following ways:
-
To write this
study will help in no small measure in shaping their research skill and at the
same time, this study is a requirement for the award of National Diploma in
purchasing and supply management. For without it, the researcher will not be
able to obtain this certificate.
Also, the study when
completed will be relevant to all manufacturing firms at maintain store keeping
function serious as an important role in the store operation. The stuffy will
create the needed awareness and may result into them to start by appreciating
storekeeping a necessary function.
Finally, this study will
be also relevant to other students who may be interested in carrying out
further study on the role of storekeeping in materials management as it will
serve as the source date for their own research work
1.5 RESEARCH QUESTIONS
The research questions
from this research work are as follows:
1)
Why is it that
effective store security in an organization are over stated.
2)
Is there
anything like store security in your organization
3)
Which ways
does store security provides a supportive role to the functional areas of the
organization
4)
Is store
security function recognized by the top management as a essential part.
5)
Can store
security advocate an organization to achieve their stated goals
1.6 SCOPE OF THE STUDY
This study would have be
more fruitful, if it would have cover all the materials management until of all
manufacturing companies in Nigeria, but for obvious reason the researcher
decided to concentrate on the inventory control, stores and purchasing
department of florida Bookshop limited Owerri with the hope that information of
things from this unit and department will give a general picture of situation
in other inventory stores and purchasing department in the entire industry
Vise-via the role of a store security in material management.
1.7
LIMITATION
OF THE STUDY
The study can be limited
when the student need to go round for more research to make them enlighten and
know what the thing or topic they are saying is all about but due to studies
lectures in the school draw them back for not going for investigation
Lack of money can be cause
the limitation of the study, because the student at times, will not have enough
money to transport his or herself to the company to know the topic all about.
Some companies hide their
inventories balance over the stock in the stores for the student not to know,
by doing
-these the researcher can
not know what his or her topic is all about
Rain can cause the
limitation of the study during the raining season mostly is the time we are
doing our research, the student may want to go to the place (company) to do
some research but due to the rain has meet him or her, the person may decided no
to go again or even went to sleep on the way which will cause him more money to
fine a place to sleep because of the rain
1.8 DEFINITIO OF TERMS
(1) MARSHALLING: The process of selection and
collecting together all items which are to be sent out at the same time to the
same consignee
(2) DISPATCH: This refers to items being
selected from stock and then loaded and subsequently delivered to their given
destination.
(3) STOCK TAKING: This involves verifying
the quality balances of the entire range of items held in stock.
(4) STOCK CHECKING: This refers to stock
on physical quantities when may be applied either regularity or inter intently
(5) SECURITY: It is a process taken to
guard against theft, burglary, fire incident, etc on materials or goods stored
in the store house.
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